Produktkonfigurator AGBs

Berlin Travel Festival will be held at ARENA BERLIN. The exhibitor contract will be concluded with Messe Berlin GmbH. Messe Berlin GmbH is the organizer in the legal sense. The general terms and conditions of Messe Berlin GmbH shall apply. I LOVE TRAVEL GmbH shall be responsible for the design and content of the BERLIN TRAVEL FESTIVAL and shall represent Messe Berlin GmbH in matters relating to the exhibitor contract.

2. Dates and Times

• Duration of Berlin Travel Festival 2018: Friday, 9 March – Sunday, 11 March
• Daily opening hours: 9-10 March,10 a.m.-10 p.m. 11 March, 10 a.m. -7 p.m.
  (for exhibitors:
  9 March,8:00 a.m. – 10:30 p.m.
  10 March,9:30 a.m. – 10:30p.m.
  11 March, 9:30 a.m. – 10:00 p.m.)
• Deadline for application:
  15 November 2017
• Deadline for submission of building plans: 12 January 2018
• Commencement of construction: 7 March 2018
• Commencement of dismantling: after 7:00 p.m. on Sunday, 11 March 2018
• Conclusion of dismantling: 11 March 2018: 7 p.m. -10 p.m., 12 March 2018: 8 a.m. – 8 p.m.

3. Application

Applications can only be made with the ofcial stand application forms or online registration tool. Applicants are requested to fll in the forms carefully, preferably typed. Receipt of the application form does not imply any subsequent entitlement to participate in the exhibition. Applications received after the registration deadline will only be considered if there are remaining spaces available. In order to automate the processing of applications, the details submitted will be fled in a data storage system and may be passed on to third parties as required to fulfll the agreement.

4. Stand Rental

The minimum stand size is 8 sqm. The rental includes: heating, hall lighting, hall supervision, cleaning of gangways, as well as electricity and water consumption. In accordance with the agreements reached with the Confederation of German Trade Fair and Exhibition Industries (AUMA) an additional amount of 0.60 Euro per sqm of exhibition area will be charged. Compulsory surcharge for communication package services (Point 6).
Regular Communication Package: 490 Euro
Premium Communication Package (Upgrade): 960 Euro
Maximum 1 co-exhibitor listing may be registered per 8 sqm as from 16sqm and above.

Central space (area only) (16sqm and above) 195 Euro/sqm
Periphery space (area only) (32sqm and above) 195 Euro/sqm

4.2 Complete stands

It is mandatory to choose a complete standpackage when renting 8 sqm.
8 sqm Standard Exhibition Package 1.760 Euro
16 sqm Medium Exhibition Package 3.520 Euro
32 sqm Large Exhibition Package 7.040 Euro
All of the prices mentioned here are subject to German value-added tax (VAT).

5. Cancellation

Contrary to § 8.1 of the General Terms of Business for Trade Fairs and Exhibitions organized by Messe Berlin GmbH, the following cancellation rules apply: If exhibitors withdraw after the ofcial application deadline, 15 November 2017, a charge equivalent to 50% of the stand rental is due; for cancellations after 1 January 2018, the full stand rental is due.

6. Terms of payment

The period of payment is specifed in the stand rental invoice. Please quote invoice number and customer number. All payments should be made to one of the accounts indicated on the invoice.

7. Regulations Governing Halls and Indoor Places

• Night work ban and early stand set-up There is a general night work ban during the set-up and dismantling phases. The work period is from 8:00 a.m – 8:00 p.m. For exceptions kindly refer to §1g. If an early stand set-up time is re-quired (before 7 March 2018), this must be applied for using the appropriate form from the exibitor online portal. An early stand set-up is possible from a stand size of 32sqm and only allowed for 1 day (6 March 2017). A fee of 4.00 Euro per sqm is charged for an early stand set-up. After having sent the appropriate form, authorization is granted by BTF management.
• Construction heights and stand construction The maximum permitted height of any structure, including the upper edge of suspensions and fascias, for stand areas within the central exhibition area is 2,20m and within the periphery exhibition area is 4m in the exhibition hall. Approval may be given for higher structures in individual cases. Furthermore, the stand construction regulations of the Berlin Travel Festival are also applicable. Kindly refer to BTF‘s Technical Guidelines.
• Minimum equipment of the stand The minimum equipment of the stand are partition walls to your neighboring stands and rear wall. The foor covering (if any) must be laid in such a way that accidents are prevented. They may not exceed beyond the boundaries of the stand. The partition walls of a stand directly bordering an adjacent stand, must have a neutral, smooth white fnish, which is structurally stable, has no visible gaps and bears no advertising message of any kind whatsoever. Therefore please our Technical Guidelines.

• Direct sales of food, drinks or gifts at Berlin Travel Festival without special licences given by the BTF managment is not permitted.
• Music performances as well as all kind of events with technical audio support at exhibition stands (excepting silent conference solutions) are generally not permitted at Berlin Travel Festival.
• For Events at the stand the application must be submitted until 01 January 2018 by using the appropriate form from the online service portal. The confrmation and publication in BTF‘s ofcial Festival Programme is subject to approval by the management. Events at the stand are only allowed during BTF‘s ofcial opening hours. For events taking place a handling fee will be charged e.g. for additional security personnel (compulsory) and additional services as barriers, personnel for providing sanitary fttings, cloakroom, sanitary services etc.
• Advertising is only permitted within the exhibitor‘s ofcial stand area. Promotion teams are generally not allowed.
• Handouts of a political nature may not be distributed in any form. Moreover, the design and decoration of the stands must be free from any kind of political statement. i. It is forbidden to attach posters and other materials or anyprojection on any walls or foor surfaces outside the hired stand.
• Parking spaces do not exist on the exhibition grounds. During the construction- and dismantling period the entry with vehicles is permitted for 2 hours. An accordant deposit payment is required.
• Exhibitors are required to leave the halls not later than 30 min after the fair closes. Everyone leaving the exhibition grounds with a parcel is required to show the parcels origin to the exit guards. l. Accompanying pets are allowed onto the exhibition grounds. All pets must be kept on leashs.

8. Power and water connections

If power connections are needed, please order these fee-based services in the online service portal. Water connections within the stand areas are not provided.

9. Exhibitor Passes

Exhibitors receive two badges free for stands of 8 sqm and one for each additional 4 sqm (Maximum 6 per Main Exhibitor). Each Co-Exhibitor gets two badges. Additional exhibitor passes may be purchased, at 20 Euro each. It is not permitted to use the pass to give another person access to the exhibition ground. Lost, forgotten passes will not be replaced.

Kindly refer to §1b for admission times for exhibitors and trade visitors with valid passes. Consumer tickets provide entry as following:
9 March, 4 p.m. – 10p.m.
10 March, 10 a.m. – 10p.m.
11 March, 10a.m. – 7 p.m.

11. Change of the company‘s legal form

The lessee is obligated to notify the lessor immediately about any change in the form of the company (e.g. merger, change of corporate form), even if the change only afects the legal form, with no transfer of assets. The obligation to provide such information also applies to links between companies and structural changes to the company‘s legal form (changes in holdings resulting from the inclusion or withdrawal of shareholders as well as the changes to the lessee‘s holdings in other companies which have or had a contractual relationship with Messe Berlin etc.) In the above cases the lessor is entitled to withdraw from the rental agreement with immediate efect. Any down payments made up to that time will be reimbursed. Any claims for damages by the lessee will be excluded, regardless of their legal basis.

12. GEMA

performing rights society fees Permission must be obtained from GEMA for all public presentations of copyrighted music, either on records or other sound carriers or for musical presentations involving the reproduction of radio or television broadcasts. Applications should be send to:

GEMA
Bezirksdirektion Stuttgart
Herdweg 63, 70174 Stuttgart
Email: messe@gema.de
Tel: +49(0)711/2252-794
Fax: +49(0)711/21292-800 or +49 (0)30-21292795

13. Terms of Business

The enclosed Regulations contained at the online service portal apply to these Special Conditions of Participation as well as the General terms of Business for trade fairs and exhibitions by Messe Berlin GmbH.

14. Booth-construction

If you are interested in an ofer for an individual stand construction please contact I LOVE TRAVEL GmbH. 15. Communication Package Service The Communication Package Servie is ofered to all exhibitors: It contains selected marketing tools designed to enhance exhibitors‘ participation in BTF and optimize their results. The costs of the Communication Packages are borne by exhibitors and Co-Exhi- bitors via a mandatory fee which is billed to each organization renting a stand. (see point 6).